Managing projects may seem simple, but surely during the execution, you will find some inconveniences that you did not count on. In most cases, this is due to the lack of planning and consideration of different points that must be considered before starting management.
As a starting point, you should know that for each project, it is necessary to identify and clarify the different variables that intervene in the process, such as objectives to be achieved, means and channels to achieve it and optimize the process, stakeholders, or target audience, work team with which You will count for the management and development of the project, among others.
Thinking about all these requirements, at Visualmente, we offer you some practical tips that will help you achieve successful project management:
- Definition of objectives and SWOT analysis
To be successful in our project management, it is essential to start knowing where to go, what we want to achieve, and what environment we are placing chips. In other words, it is necessary to analyze the environment and know what strengths and weaknesses we have as a company to know what to improve and how to achieve it, in addition to identifying the opportunities that we can take advantage of and the threats that may arise along the way; After this, it will be easier to establish the general and specific objectives to have clarity in our panorama and a guide for the rest of the project management.
- Make tasks, managers, and delivery dates visible.
Working in an organized manner will help management flow in the best possible way and meet objectives within the scheduled time. A key piece of information that will be very helpful has agile methodologies that allow automated and dynamic collaboration between all project collaborators. Thus, all those responsible can be aware of its progress, share documents, have records of the activities of each member without the risk of losing information, measure delivery times, among others.
There are several tools designed for this type of automated management. One of them is Project Tracker, our Project Management system that meets all the features mentioned in the previous paragraph and many other features that will help you optimize management.
- Fluid communication in the team
Although ideally, you can count on an automated management system that helps you improve project management, it is necessary to maintain constant and fluid communication with the work team. We must not forget that beyond the fact that we currently carry out tasks practically 100% online, behind each screen, there is a group of people who work together to fulfill the final objective. There are multiple tools to make internal communication a fairly fluid process, and for this, the creation of Corporate Intranets can greatly help the process.
- Application of correct Change Management
Managing a project is not only about planning and following instructions as scheduled. We may come across results that are not expected due to different variables during the process. This point is key to making decisions on time to correct actions and meet the final goal: successful project management.
- Anticipate risks
In the first step, we highlight the importance of defining a SWOT matrix as a starting point for our project management. This is because risks or threats are implicit in any task we perform. Therefore, the probability of their occurrence will be much lower if we manage to identify each one of them and work towards avoiding them (you can read more about business risks in our latest post ). For this, it will be necessary to create a Risk Matrix for each project (our Project Tracker project management software includes this module within its functions).
- Presentation of results and congratulations to the team
Once the project is finished, it will be necessary to work on a presentation that includes all the actions carried out to fulfill the final objective. Thus, the company will be able to demonstrate all the effort made by the team to achieve it. In addition, given that following these tips, project management will be successful, it is advisable to participate and congratulate all collaborators for their work, commitment and dedication. Remember that institutions do not grow without the commitment of each one of us, and valuing each effort will add improvements to future projects.