IT project management is the process of planning, coordinating, and assigning responsibilities for achieving a company’s specified information technology (IT) objectives.
Overseeing software development, hardware installs, network upgrades, cloud computing and virtualization rollouts, business analytics and data management initiatives, and delivering IT services are all examples of IT support for business in project management.
In addition to the typical issues that can cause a project to fail, advances in technology during the project’s execution, infrastructure changes that impact security and data management, and unknown dependent relationships among hardware, software, network infrastructure, and data are all factors that can negatively impact the success of an IT project. The first-time, first-use penalty, which represents the overall risk a company bears when using new technology for the first time, can also derail IT initiatives. Because the technology has never been adopted or utilized in the company before, there are bound to be issues that will jeopardize the project’s success.
The project management life cycle comprises five process categories that are common to all projects. The phases of a project, on the other hand, are unique to each one and reflect the project life cycle.
- The project purpose, need, or problem is recognized at the outset. Then, the project is given to a project manager, and the project charter is written.
- Execution – when the project plan has been prepared, the project team proceeds to carry out the project plan to produce the project’s deliverables. During project execution, the project might move to project planning as needed.
- Monitoring and controlling — while the project team carries out the project, the project manager keeps track of time, cost, scope, quality, risk, and other project-related aspects. Monitoring and controlling are also continuous processes that guarantee the project meets each goal’s goals.
Managing the Knowledge Areas of the Project
There are ten different types of project management expertise. These ten knowledge areas group the many tasks that the project manager must do during the project. The following are the ten project management knowledge areas:
- Project scope management entails defining, documenting, and approving the project’s scope. The project scope is safeguarded against unauthorized modifications, revised with permitted changes, and confirmed by project stakeholders before acceptance.
- The project timeline is established first by the project’s working hours, then by any project milestones, and finally by the project deadline. The project team’s availability is documented and scheduled for throughout the project. The project manager will collaborate with the project team to define project tasks and task length estimates to construct a project timetable.
- Project cost management entails estimating project expenses to set a budget for the project. Materials, services, facilities, software licensing, and other project-related expenses are included in project costs.
- Project quality management: as early as feasible in the project, what defines quality is specified in concrete criteria and agreed upon among the stakeholders. Quality assurance plans and policies guide project work, while quality control inspects the work to ensure high quality.
- Project human resources management: the project manager works with the project team to ensure that each team member fulfills their tasks, collaborates effectively, and reports their participation and performance to their respective supervisors.
- Project communication management: Throughout the project life cycle, stakeholders will require information from the project manager, and stakeholders will be required to supply information to the project manager. This knowledge area will help you establish a communications management strategy that addresses who will need what information, when they will need it, and the best communication method.
- Project risk management: risks are situations, events, or conditions that can jeopardize, as well as benefit, the IT project’s goals. Risks must be recognized examined, and a reaction to the risk event must be developed. Each risk event’s likelihood and effect are assessed to provide a risk score that may be used to justify the expenses of risk management.
- Project procurement management: A proper procurement procedure must be established if the project requires the acquisition of products or services. The strategy should cover contract type selection, contract administration, buying audits, and contract closeout for the project. Unfortunately, many project managers defer to the organization’s centralized procurement or buying department and processes rather than managing procurement.
- Stakeholder management in a project is defined as everyone who has a vested interest in the project. Identification, inclusion, and communication with project stakeholders are part of stakeholder management. It controls the stakeholders’ anxiety and concerns regarding the project’s progress.
- Project integration management: this specialized knowledge area is responsible for coordinating all other knowledge areas’ events. The performance of the project manager in one knowledge area directly impacts the performance of the different knowledge areas. Project integration management investigates the relationships and contingencies among the knowledge domains to guarantee that the project is properly planned, implemented, regulated, and closed.
Throughout the project, these ten knowledge domains will be controlled iteratively. A project manager will generally face all ten knowledge areas in every project, except procurement. The project manager moves to the relevant knowledge and processes based on what’s going on in the project.