How to Limit Alert Overload and Save your Team Productivity
- Business Tips

How to Limit Alert Overload and Save your Team Productivity

 

One of the major characteristics of today’s workplace is a constant chime of desktop or smartphone notifications that forces managers and employees to be highly responsive most of the day. But do you need to respond to every Slack message and email as soon as it hits your inbox? And do you know how this behavior affects your productivity?

Research shows that an average manager checks their email 74 times, touches their phone over 2,500 times, and gets 46 notifications from other apps daily.

This tendency to be available all the time and respond instantly is called task switching and may eat up to 58% of work hours, leaving 33% of the time for creative work and only 9% for significant strategic work. This will ruin your team’s productivity and affect your business in the long run. 

You may argue that you use all these apps to enhance the collaboration and communication of your fully remote and hybrid teams. And you’d be right. But it would help if you wondered whether all the apps you use are contributing to productivity and team efficiency or not.

You must also find ways to limit alert overload and save your team productivity by letting employees focus on creative and meaningful work.

Luckily, software for employee monitoring that runs quietly in the background can be a reliable ally in achieving these goals. But to successfully identify apps and tools you can use without, ask yourself the following questions.

Do You Need All The Apps You Have?

The statistics show that a company usually has 246 different apps in its tech stack. The average employee usage of these apps is 45%. This means that over 50% of employees rarely use the apps purchased. 

To check the most popular and effective apps among your employees, collect and analyze employee tracker data and identify the least used ones.

By doing this, you’ll be able to make well-informed decisions about future investment in tools and apps and make significant savings.

Do You Already Use a Similar Tool?

Before investing in another advanced digital solution, try to find out if you already use apps with similar features. Once you thoroughly canvas your tech stack, you may be surprised to find several tools with overlapping features. Consult web and app usage via data from software for employee monitoring to identify those less regularly used and stop paying for them.

It would help if you also found out whether you are making the most of a specific app. Most of the high-quality solutions offer numerous features to help you streamline your communication and business processes. But if you tend to use one of the six features offered to complete specific tasks, you may be using these potentially pricy apps inefficiently. 

Now that you’ve identified and eliminated obsolete apps from your workflow, focus on helping your employees battle this alert overload.

When Employees are Out of Office, Encourage Them to Really Disconnect

One of the major drawbacks of the transfer to remote work is that it blurs the lines between work and personal life. The constant sound of incoming notifications on their laptops and smartphones makes it harder for employees to disconnect from work, even when they are on vacation or sick leave. This urge to be available for work even when they shouldn’t be is detrimental to their health and productivity.

Therefore, you should encourage employees to mute all notifications from work-related apps after work hours, especially when they are out of the office. 

When they stop hearing notifications from Slack or business email, your employees may relax and stop thinking about work in their free time. This way, they can dedicate time to people and things they love and reenergize before they return to work.

Time-Blocking Can Save Employees from Alert Overload

Time-blocking is one of the numerous time management strategies that can help employees dedicate more time to creative work. Unfortunately, task switching happens almost instinctively because employees feel urged to respond to every notification without realizing they are wasting time doing menial tasks. 

If you want them to know how much time they spend handling emails or exchanging direct messages with colleagues, allow them access to their track records. 

Then, please encourage them to determine time blocks in which they would tackle emails or team chats. In this way, they will resist jumping to every alert and tackle this in the designated time. This way, your employees will have more time to focus on completing critical tasks.

How to Limit Alert Overload and Save your Team Productivity

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