Most aspects of our lives are tied to technology, and one way we have been linked inextricably to technology is through the storage of our personal information and data online. Experiencing a data breach, especially in a business, can cause catastrophic events, mainly if you are not prepared for such an emerging threat. Business owners and employees should take preventive measures to help keep their business data safe and secure. You can start doing so by understanding the most common causes of data breaches and how you could avoid them before damage is done.
Outside hackers are getting into your system cause data breaches. Other factors such as employee errors, lost computers, downloading of malicious content may also result in data loss or a data breach incident. Below are some tips on how you can keep your site safe and secure.
1. Protecting your Computers against Malware
Every company computer, network, or PC should be secured against malware. The internet contains malicious software which could cause enormous data damage by swarming in an unprotected machine without your knowledge. Some ways you can employ to protect your business data from malware include:
- Firewall application: A firewall will protect your router with a line of defense. Although a firewall may not be enough on its own, it still plays a crucial role in protecting your computers.
- Protecting the PCs: Your PCs need sophisticated security software to protect them without affecting their performance. Shop for the protection that deals with identity theft, malicious websites, and hacking to protect your data.
- Email cleaning: You can install antispam software to protect your computer against unwanted emails that may create distractions and risks for your workers.
2. Conducting a Security Audit
Sometimes you may not know which part of your business is vulnerable or which data needs protection. Therefore, you may not feel the need to protect it, thus exposing your data to threats. It would help if you worked with professionals who will audit the entire business IT infrastructure, including computers, networks, and mobile phones, to check the steps you need to prevent hackers from getting any access to your network.
3. Create longer Passwords
Your company accounts should have a strong password that should be changed regularly to make it hard for thieves to access your business information. Passwords should not be shared with anyone. They should be cryptic to make it hard for hackers to guess. Your passwords should be memorable so that you don’t need to write them down. If you have to write them down to remember, lock them in a cabinet or drawer. Passwords should not contain any part of your name and ID. They also should have at least seven characters and a combination of upper- and lower-case letters, numbers, and symbols.
4. Regular Updating of Programs
Your computer applications and software should be properly patched and updated. This is one way of ensuring that your data is adequately protected. Recent updates are necessary for security applications because hackers and ransomware strains keep adapting, exploiting any weakness in the previous software versions. Hence, it is imperative to update the applications and software regularly. You can set up automatic software and application updates, so there is no need to worry if you forget to update.
To get the best applications and software for your company, you can consult with data center migration services company Quadbridge, which will take you through and sell the best products, including hardware and software that are safe for your company.
5. Proper Disposal of Data
Every business should have the proper measures to dispose of their data that they no longer need to help reduce the risk of security breaches. In addition, all the retired and reused gadgets and storage devices should have all the contents well removed to ensure that any confidential business data will never be retrieved if the devices landed in the wrong hands.
Always remember to reinstall your operating system, format your hard drive and delete specific files and folders. These measures do not guarantee that your data will be gone entirely. The data may be accessible using different tools. Your IT disposal agent should always use a tool that overwrites the company data several times to ensure it can’t be recovered.
Many companies suffer significant data losses because the owners have no plan for protecting their data, as cybercrime is becoming very common online. Therefore, businesses should implement security measures to protect their data and keep it safe. Some ways they can protect data include; disposing of data properly, updating programs regularly, creating longer passwords, conducting security audits, and protecting the computers against malware.